Hoe to Prepare a Business Plan

A business see is a written document that describes a business, its objectives, its strategies, the market place it is in and its financial forecasts. It has m every(prenominal) functions, from securing external funding to measuring success within your business. This guide will show you how to prepare a high-quality blueprint using a number of easy-to-follow steps, and includes a template business architectural plan. Your products and services and audience for your business plan This go against of the plan sets out your sight for your unfermented business. It includes who you are, what you do, what you subscribe to to offer and the market you want to address.Start with an overview of your business * when you started or intend to start trading, the progress and investment you have made to date * the geek of business and the sector it is in * any relevant history for example, if you acquired the business, who owned it originally and what they achieved with it * the current le gal structure * your vision for the future Describe your products or services as simply as possible, defining * what makes it different * benefits it offers * why customers would bribe it from you instead of your competitors * how you plan to develop your products or services whether you hold any patents, trade marks or design registration * the key features and success factors of your industry or sector The person reading the plan whitethorn non understand your business and its products, services or handlees, so try to avoid jargon. Get someone who isnt involved in the business a friend or family member perhaps to read this section of your plan and make sure they can understand it. The audience for your business plan Many people rally of a business plan as a document used to secure external funding.Potential investors, including banks, may invest in your topic, work with you or lend you money as a result of the strength of your plan. The following people or institutions may request to see your business plan at some stage * banks * external investors whether this is a friend, a venture working capitalist firm or a business angel * grant providers * anyone interested in buying your business * potential partners Bear in mind that a business plan is a living document that will help you reminder your performance and stay on track.It will therefore need updating and changing as your business grows. Regardless of whether you intend to use your plan internally, or as a document for external people, it should still take an objective and honest look at your business. Failing to do this could mean that you and others have fantastic expectations of what can be achieved and when. What a business plan should include Your business plan should provide flesh out of how you are exit to develop your business. It describes when you are going to do it, whos going to play a part and how you will manage the finances.Clarity on these issues is particularly important if youre looking for finance or investment. Your plan should include * An executive outline an overview of the business you want to start. Its vital. Many lenders and investors make judgments about your business based on this section of the plan alone. * A short-change comment of the business opportunity who you are, what you plan to sell or offer, why and to whom. * Your marketing and sales strategy why you think people will buy what you want to sell and how you plan to sell to them. Your oversight team and personnel your credentials and the people you plan to recruit to work with you. * Your operations your premises, production facilities, your circumspection information systems and IT.* pecuniary forecasts this section translates everything you have said in the previous sections into numbers. The executive summary The executive summary is often the most important part of your business plan. Positioned at the front of the document, it is the first part to be read. It may be the only part that will be read. Faced with a long pile of funding equests, venture capitalists and banks have been known to separate business plans into worth considering and discard piles based on this section alone. The executive summary is a synopsis of the key points of your entire plan. It should include highlights from severally section of the rest of the document. Its purpose is to explain the basics of your business in a way that both informs and interests the reader. If, after reading the executive summary, an investor or manager understands what the business is about and is keen to know more, it has done its job. It should be concise no longer than deuce pages at most and interesting.Its advisable to write this section of your plan after you have completed the rest. The executive summary is not * A brief description of the business and its products. Its a synopsis of the entire plan. * An extended table of contents. This makes for very dull reading. You should ens ure it shows the highlights of the plan, rather than restating the details the plan contains. * Hype. While the executive summary should excite the reader enough to read the entire plan, an experienced investor or business person will recognise hype and this will undermine the plans credibility.Your markets, competitors, marketing and sales Here, you should define your market, your attitude in it and outline who your competitors are. To do this you should refer to any market research you have carried out. You need to demonstrate that youre fully witting of the marketplace youre planning to operate in and that you understand any important trends and drivers. Show that your business will be able to attract customers in a growing market despite the competition. Key areas to cover include your market its size, historical data about its reading and key current issues * your target customer base who they are and how you know they will be interested in your products or services * your competitors who they are, how they work and the share of the market they hold * the future pass judgment changes in the market and how you expect your business and your competitors to react to them It is important to know your competitors strengths and weaknesses as compared to your own. It is secure use to do a competitor analysis of each one.Remember that the market is not static your customers needs and your competitors can change. So, you should likewise demonstrate that you have considered and drawn up contingency plans to cover alternative scenarios. market and sales This section should describe the specific activities you intend to use to promote and sell your products and services. Often, its the weak link in business plans so its worth disbursement time on it to make sure its realistic and achievable. A strong sales and marketing section means you have a clear idea of how you will get your products and services to market.Your plan will need to provide answers to t hese questions * How do you plan to position your product or service in the market place? * Who are your customers? Include details of customers who have shown an interest in your product or service and explain how you plan to go about attracting raw customers. * What is your pricing policy? How much will you charge for different customer segments, quantities, etc? * How will you promote your product or service? Identify your sales process methods, eg direct marketing, advertising, PR, email, e-sales, social marketing. * How will you reach your customers?What channels will you use? Which partners will be needed in your distribution channels? * How will you do your selling? Do you have a sales plan? Have you considered which sales method will be the most effective and most enchant for your market, such as selling by phone, over the internet, face-to-face or through retail outlets? Are your proposed sales methods consistent with your marketing plan? And do you have the right skills to secure the sales you need? Your teams skills and operations Your business plan should identify the strengths in your team and your plans to deal with any obvious weaknesses.The instruction team If youre looking for external funding, your management team can be a decisive factor. Explain who is involved, their role and how it fits into the organisation. Include a CV or paragraph on each individual, outlining their background, relevant experience and qualifications. Include any advisers you might have such as accountants or lawyers. For your bank manager or other investors, you need to demonstrate that your management team has the right equaliser of skills, drive and experience for your business to succeed.Key skills include sales, marketing and financial management as well as production, operational and market experience. Your investors will want to be convinced that you and your team are fully committed. Therefore its a good idea to set out how much time and money each person will contribute or has already contributed to the business. Your people Give details of your workforce in terms of total numbers and by department. Spell out what work you plan to do internally and if you plan to outsource any work. Other useful figures might be sales or profit per employee, average salaries, employee retention rates and productivity.Your plan should also outline any enlisting or training plans, including timescales and costs. Its vital to be realistic about the commitment and motivation of your people. Spell out any plans to improve or maintain lag morale. Your operations Your business plan needs to outline your operational capabilities and any planned improvements. There are certain areas you should focus on. Location * Do you have any business property? * What are your long-term commitments to the property? * Do you own or rent it? * What are the advantages and disadvantages of your current location? Producing your goods and services Do you need your own produ ction facilities or would it be cheaper to outsource any manufacturing processes? * If you do have your own facilities, how modern are they? * What is the capacity compared with existing and forecasted adopt? * Will any investment be needed? * Who will be your suppliers? Management-information systems * Have you got established procedures for stock control, management accounts and quality control? * Can they write out with any proposed expansion? Information technology * IT is a key factor in most businesses, so include your strengths and weaknesses in this area. Outline the reliability an Financial forecastsYou will need to provide a set of financial projections which translate what you have said about your business into numbers. Look carefully at * how much capital you need if you are seeking external funding * the security you can offer lenders * how you plan to repay any borrowings * sources of revenue and income You may also want to include your personal finances as part of t he plan. Financial planning Your forecasts should run for the next three (or even five) years and their level of mundaneness should reflect the sophistication of your business. However, the first 12 months forecasts should have the most detail associated with them.Your forecasts should include Sales forecast the amount of money you expect to raise from sales. Cashflow statements your specie balance and monthly cashflow patterns for at least the first 12 to 18 months. The aim is to show that your business will have enough working capital to survive. Make sure you have considered the key factors such as the timing of sales and salaries. Profit and loss forecast a statement of the trading position of the business. Show the level of profit you expect to make and the costs of providing goods and services and your overheads. Your forecasts should cover a range of scenarios.New businesses often forecast over-optimistic sales and most external readers will take this into account. It is sensible to include subsidiary forecasts based on sales being significantly slower than you are actually predicting. unrivalled for sales starting three months later than expected, and another forecasting a 20 per cent lower level of sales. Risk analysis It is good practice to show that you have reviewed the risks your business could be faced with. Show that you have looked at contingencies and insurance to cover these. Risks can include * competitor action * commercialized issues sales, prices, deliveries operations IT, technology or production failure * round skills, availability and costs * acts of God fire or flood d the planned development of your systems.Presenting your business plan Keep the plan short its more likely to be read if its a manageable length. Think about the presentation and dungeon it professional. Remember, a well-presented plan will reinforce the positive impression you want to create of your business. Tips for presenting your plan * Include a cover or binding and a contents page with page and section numbering. * Start with the executive summary. Ensure its legible make sure the type is ten point or above. * You may want to email it, so ensure you use email-friendly formatting. * Even if its for internal use only, write the plan as if its intended for an external audience. * Edit the plan carefully get at least two people to read it and check that it makes sense. * Show the plan to expert advisers such as your accountant and conduct for feedback. Redraft sections they say are difficult to understand. * Avoid jargon and put detailed information such as market research data or balance sheets in an appendix at the back.You may have detailed plans for specific areas of your business, such as a sales plan or a staff training plan. However it is best not to include these, though it is good practice to mention that they exist. While it is sensible to seek advice from external advisers, it is not a good idea to get them to wri te the plan for you. Investors and lenders need to have confidence that you personally understand your business plan and are committed to the vision for the business. Make sure your plan is realistic. Once you have prepared your plan, use it. If you update it regularly, it will help you keep track of your business development.